Start with the decision you actually need
An owner who needs an assessment is asking for something different from a buyer with a defined replacement scope. State whether you need findings, an options discussion, or a price for specified work. It is acceptable to say the roof system and size are unknown.
| Brief section | A useful example |
|---|---|
| Project stage | Assessment requested; replacement scope not yet established |
| Building use | Occupied warehouse with weekday receiving |
| Access | Property manager can arrange a site visit |
| Requested response | Explain findings and the next information needed for a proposal |
Give a usable property description
Identify the building address, its use, the areas involved, and the person who can arrange a visit. Include constraints that affect access or occupied areas. Save alarm codes, keys, sensitive tenant information, and other access credentials for an appropriate direct arrangement.
State the response you want
Ask for the scope, exclusions, visit requirements, and any information needed from you. If there is a decision deadline, describe it as a requested response date. It does not reserve a crew or establish an installation schedule.
Questions to take with you
- State the project stage.
- Identify the person who can arrange access.
- Separate a bid response deadline from a work schedule.
Create a project brief and review it before attaching it to your roofing request.
Prepare a project briefSources and scope
GAF single-ply roofing systems
Prepared September 13, 2026. The linked primary resources provide technical or official context. Examples are illustrative, not completed EaseRoofing projects. Guidance does not replace an assessment or the appropriate professional and permitting process for your property.